Email Management

• Monitor and organize multiple inboxes
• Draft, respond to, and follow up on communications professionally and promptly

Calendar Management

• Schedule and manage calendars for the Owner, their spouse, and artists
• Coordinate appointments, meetings, and travel arrangements

Invoice Management

• Process, track, and follow up on invoices
• Ensure timely and accurate payments; liaise with vendors as needed

Contract Review & Management

• Review contracts for accuracy and compliance
• Track and manage deadlines, renewals, and filing systems

Research

• Conduct research on a wide range of topics as needed—business, travel, vendors, creative opportunities, etc.
• Present findings in a clear and concise format to support decision-making

Administrative Tasks

• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Support day-to-day operations, errands, and ad-hoc project

What We’re Looking For:

• Proven experience as an Executive Assistant or in a similar administrative role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of discretion and professionalism
• Comfortable working in a fast-paced, evolving environment
• Tech-savvy with proficiency in tools like Google Workspace, Microsoft Office, and task/project management platforms