Accounts Receivable (AR) & Invoicing

• Generate, verify, and process customer invoices in Xero.
• Match AR transactions, track outstanding payments, and reconcile accounts.
• Follow up with clients on overdue payments and ensure timely collections.
• Prepare and submit AR reports, including aging reports and revenue tracking.
• Generate monthly financial statements related to AR.
• Provide cash flow analysis and suggest improvements for working capital.
• Assist in monthly/quarterly closing and financial audits.
• Maintain accurate documentation for all AR transactions.
• Ensure data integrity in Xero and internal accounting systems.
• Ensure compliance with company policies and accounting standards.
• Assist in internal and external audits by preparing reports and documentation.
• Identify and implement process improvements to enhance efficiency.
• Prepare and submit tax reports related to AR transactions (e.g., GST/VAT reports, revenue declarations).

Accounts Payable (AP), Expenses & Cost Tracking

• Process vendor invoices and ensure timely payments.
• Track and reconcile driver costs and vehicle-related expenses.
• Monitor company expenses and ensure cost efficiency.
• Assist in budget preparation and cost control strategies.
• Prepare AP and expense reports, including cost breakdowns and variance analysis.
• Generate monthly financial statements related to AP & expenses.
• Provide cash flow analysis and suggest improvements for working capital.
• Assist in monthly/quarterly closing and financial audits.
• Maintain accurate documentation for all AP transactions.
• Ensure data integrity in Xero and internal accounting systems.
• Ensure compliance with company policies and accounting standards.
• Assist in internal and external audits by preparing reports and documentation.
• Identify and implement process improvements to enhance efficiency.
• Prepare and submit tax reports related to AP transactions (e.g., GST/VAT claims, withholding tax reports).

Required Qualifications:

• Proficiency in Xero with experience in AR/AP functions.
• Strong reporting and analytical skills.
• Detail-oriented with excellent numerical and problem-solving abilities.
• Comfortable using internal accounting and tracking systems (training provided).
• Ability to work independently and meet deadlines.
• Strong communication and interpersonal skills.

Preferred Qualifications

• Diploma/Degree in Accounting, Finance, or a related field.
• 1-3 years of relevant experience in accounting or finance.
• Prior experience in transportation, logistics, or service industries is an advantage.
• Knowledge of basic tax compliance and financial regulations is a plus.
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